Terms of Service

1. Acceptance of Terms

By accessing and using Organization Elections Online ("the Service"), you accept and agree to be bound by the terms and provision of this agreement. If you do not agree to abide by the above, please do not use this service.

2. Description of Service

Organization Elections Online provides secure, digital voting solutions for:

• Homeowners Association (HOA) elections
• Board member elections and voting
• Survey and referendum voting
• Approval voting and ranked choice elections
• Multi-candidate and single-candidate elections

3. User Accounts and Eligibility

Account Requirements

• You must be at least 18 years old to create an account
• You must provide accurate and complete information
• You are responsible for maintaining account security
• You must notify us immediately of any unauthorized use

Voter Eligibility

• Must be a member of the organization conducting the election
• Must have a valid email address for verification
• Must comply with organization-specific eligibility requirements
• One vote per eligible member per election

4. Voting Rules and Conduct

Prohibited Activities

• Attempting to vote multiple times in the same election
• Sharing voting tokens or login credentials
• Attempting to manipulate or hack the voting system
• Creating fake accounts or impersonating others
• Interfering with other users' ability to vote

Voting Integrity

• All votes are anonymous and cannot be traced to individual voters
• Voting tokens are unique and time-limited
• System prevents double voting through technical controls
• Complete audit trails are maintained for transparency

5. Election Administration

Election Officials

• Election administrators must be authorized by the organization
• Administrators are responsible for election setup and management
• Results are calculated automatically and cannot be manually altered
• Election data is retained according to legal requirements

Election Results

• Results are calculated using verified algorithms
• Results are published only after election closing time
• Detailed voting statistics are available to authorized officials
• Results can be exported for external verification

6. Security and Privacy

We implement comprehensive security measures:

• Encryption: All data is encrypted in transit and at rest
• Authentication: Multi-factor authentication for administrators
• Access Control: Role-based permissions and access controls
• Audit Logging: Complete audit trails of all system activities
• Data Protection: Compliance with data protection regulations

7. Service Availability

We strive to maintain high service availability:

• 99.9% uptime target for critical election periods
• 24/7 monitoring and technical support during elections
• Automatic failover and backup systems
• Regular security updates and maintenance

8. Limitation of Liability

Organization Elections Online shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including without limitation, loss of profits, data, use, goodwill, or other intangible losses, resulting from your use of the service.

9. Dispute Resolution

Any disputes arising from the use of this service shall be resolved through:

• Good faith negotiation between parties
• Mediation through a neutral third party
• Binding arbitration if mediation fails
• Jurisdiction in the state of [Your State]

10. Changes to Terms

We reserve the right to modify these terms at any time. Users will be notified of significant changes via email and through the service interface. Continued use of the service constitutes acceptance of modified terms.

11. Contact Information

For questions about these terms, contact us at: